MYS By-Laws

UpdatedTuesday May 10, 2022 byMYS.








1.1 NAME

The name of the organization shall be the Minisink Youth Soccer, Inc., hereinafter also referred to as MYS.




The area of jurisdiction of MYS shall include Orange, Ulster, Sullivan and Rockland Counties.




Minisink Youth Soccer, Inc. shall be a not-for profit corporation under the laws of the State of New York, dedicated to develop, promote, teach, improve, administer, and govern the game of soccer for the benefit of youth members up to and including nineteen (19) years of age within its jurisdiction.


The MYS shall be affiliated with the Youth Division of the United States Soccer Federation, hereinafter known as the USSF, as a member of the Eastern New York Youth Soccer Association, hereinafter known as the ENYYSA, and shall be bound by their rules and regulations.




Membership shall be open to all youth upon fulfilling such conditions as the MYS may establish.


A member may affiliate in one of the two classes below. The Intramural and Travel Team rosters for the age divisions Under 8, Under 9, Under 10, Under 11 and Under 12 must be comprised of 80% of the players who must be eligible to attend the Minisink Valley Central School District. If a team roster cannot be comprised as described above, the Board of Directors of the MYS must approve the roster.

Intramural Team Member.

Travel Team Member.

Any player who participates in games which takes place either in the Fall, Winter or Spring season at designated fields and facilities and traveling to other fields and facilities to compete with other traveling teams. This also includes Indoor soccer during the winter season. Any player who participates in the games which take place during the outdoor fall season at Minisink school fields.


The following applies to teams classified as Travel Teams as defined in Section 4.2 of the Constitution and By-laws of the MYS.


Any Travel team wishing to leave MYS and become members of any other association must first give notice to MYS (60) days prior to leaving. This must be presented to the Board of Directors of MYS for approval.

Any team wishing to leave MYS must also be in good financial standing with MYS prior to leaving.

Upon approval to leave the Association, the Board of Directors of MYS will send a letter to all parents/guardians of all players on the departing team informing them of the termination of all association and insurance coverage with MYS and that said departing team members will no longer be partaking in any function of MYS. (i.e., fundraising, tournament participation, use of Minisink Valley Central School District fields and facilities.

Applications for registration shall be completed once a year on forms provided by the Board of Directors of Minisink Youth Soccer, Inc.


Any youth member, coach, assistant coach or manager may be censured/reprimanded, either verbally or in writing, or suspended by a majority vote or terminated by a two-thirds (2/3) vote of the present and eligible votes at any duly constituted Regular Meeting or Special Meeting called for that purpose. The period of suspension shall be for such period of time as determined by the Board of Directors.


Individual members are to understand that the MYS reserves the right to take whatever appropriate action it deems necessary to protect the rights and interests of Minisink Youth Soccer, Inc.








The Executive Board shall appoint, no later than the meeting in March of each year, a Nominating Committee consisting of at least three (3) individuals to nominate Directors to the Board of Directors for the following year. Members of the Nominating Committee shall not be Directors of MYS. The Nominating Committee shall present one slate of Directors at the April meeting to the Board of Directors.


The Directors of MYS for the following year shall be elected at the April meeting. To be eligible to vote, each Director shall have attended at least six (6) meetings between the periods May through March prior to the vote. For coaches and parents to be eligible to vote they must have attended at least six (6) meetings between the periods May through March

prior to the vote.





a. Composition of Board. The Board of Directors shall consist of eleven (11) persons, all of whom shall be voting Directors. Directors shall be elected in accordance with Section 6.1(b).

b. Term of Office. The Directors shall be divided into three classes (Class I, Class II and Class III) each composed of four (4) Directors, except Class III, which shall have three (3) Directors. Class I Directors shall serve a term of one (1) year, Class II Directors shall serve a term of two (2) years and Class III Directors shall serve a term of three (3) years. The division into three (3) classes shall be determined by the Board of Directors no later than three (3) months following the Annual Meeting. Thereafter, all Directors shall be elected for a term of three (3) years commencing at the Annual Meeting of the Directors and shall serve until a successor shall have been elected and qualified or appointed (except in the case of resignation or removal).

c. Vacancies. Any vacancy or vacancies in the Board because of death, resignation, removal, disqualification, an increase in the number of directors, or any other cause, may be filled by the Board of Directors, except as provided in Section 6.1(d) below. Each person selected to fill a vacancy shall serve as a Director until the next Annual Meeting of Directors, at which time the nominating committee shall pursuant to Article V nominate a Director to fill the vacated position for the remaining term of that director (i.e., either one (1) or two (2) years), or until his or her successor is elected, appointed and qualified.

d. Removal. At any special meeting called for such purpose, the Board of Directors, by a vote of at least two-thirds (2/3) of the Directors, may remove any individual Director. Upon any such removal, the Board of Directors shall select a replacement Director.

e. Resignation. Any Director may resign at any time by giving written notice to the Board of Directors, or the Secretary of the Corporation.


The Board of Directors shall have power and authority to perform all acts and functions consistent with its responsibilities and to manage and control MYS, its property, business and concerns, except as to those powers specifically reserved in the New York State Not-for-Profit Corporation Law, or the Certificate of Incorporation or these Bylaws. The Board of Directors shall also establish and appoint standing committees and special committees as it deems appropriate and necessary and delegate powers thereto.


The affairs and management of the MYS shall be vested in the Board of Directors. All property and funds of MYS shall be administered by the Board. The Board shall use all financial resources of the MYS to the best advantage of the Corporation. Directors shall discharge the duties set forth below and all other duties in good faith and with that degree of diligence, care and skill which ordinarily prudent persons would exercise under similar circumstances in like positions.



A regular meeting of the Board shall be held at least once each month or at such other place as the Board may determine on such day and time as the Board shall from time to time direct. In case such day shall fall on a legal holiday, the meeting shall be held on such other day as may be directed by the Board. The regular monthly meeting held in April of each year shall constitute the Annual Meeting of the Board.


A special meeting of the Board may be called at any time by the Secretary at the direction of the President or Vice President, or by three (3) or more of the Directors and shall be held at such time and place as shall be designated in the notice thereof.


Unless otherwise required by the Not-for-Profit Corporation Law or as otherwise provided in these By-Laws, at all regular and Special Meetings of the Board of Directors, five (5) members of the Board of Directors, in person, shall constitute a quorum. A majority of the members of the Board present, whether or not a quorum is present, may adjourn any meeting to another time and place. Notice of the time and place to which such meeting was adjourned shall be given to all Directors who did not attend the meeting which was adjourned.


Except as otherwise set forth in the Certificate of Incorporation or these Bylaws, the affirmative vote of a majority of the Board present at any meeting of the Board at which a quorum is present shall constitute the action of the Board.

Notwithstanding anything to the contrary contained herein approval of each of the following issues shall require the affirmative vote of at least two-thirds (2/3) of the Directors: Appointment to the Board of Directors of the Corporation, approval of any and all amendments to the Bylaws and/or Certificate of Incorporation of MYS.


The Board of Directors may adopt such rules and regulations for the conduct of its meetings and the management of MYS as it may deem proper. Unless otherwise noted, Robert’s Rules of Order shall be parliamentary authority on all matters or procedures not specifically covered by the Constitution and By-Laws.





The officers of the Corporation shall be President, Vice President, Secretary, Treasurer and Registrar.


The duties of the officers shall be as follows:


The President shall preside at all meetings of MYS and represent MYS on all matters. He/she will also serve as co-chairman of the Budget Committee. The President will recruit candidates for committee posts and may serve on any committee except for the Nominating Committee. He/she may serve as Minisink Youth Soccer, Inc.’s representative to the Hudson Valley Soccer League (HVSL) and to the ENYYSA or, with the concurrence of the Board of Directors, he/she may delegate this responsibility.

Vice President

The First Vice President shall automatically become President if the President cannot complete his term of office. In the President’s absence, he/she shall preside at meetings of the Association. The First Vice President shall assist in all matters to ensure that he/she has full knowledge of the administration of the Association. He/she shall be Chairman of the Audit Committee and shall administer the Minisink Youth Soccer, Inc.’s Intramural Program.


The Secretary of the MYS shall be responsible for recording the activities of MYS and maintaining appropriate files, mailing lists, and necessary records. He/she shall perform such duties as are herein specifically set forth in addition to such other duties as are customarily incident to the office of Secretary or as may be assigned by the Board of Directors. The Secretary shall be the official repository of this Constitution and By-Laws, the Playing Rules, and any other official documents of Minisink Youth Soccer, Inc. The Secretary shall maintain a list of all youth members, Directors, Officers, Committee Members, and Coaches, Assistant Coaches and Trainers and give notice of all meetings of the MYS Board of Directors.



The Treasurer shall perform such duties as are herein specifically set forth and such other duties as are customarily incident to the office of Treasurer or may be assigned by the Board of Directors.

The Treasurer shall file annually or as often as required by law, a statement of non-profit corporation with the Internal Revenue Service and provide a copy of same with the Board of Directors.

The Treasurer shall file a complete financial statement for approval at each meeting of the Board of Directors and keep records for the receipt and disbursement of all monies and securities of the MYS, disburse all payments from allotted funds as approved by the Board, and draw checks therefore.

The Treasurer shall give a receipt for all monies, which shall be deposited or disbursed on a chartered bank in the name of MYS. 

With assistance from the President, the Treasurer shall prepare and submit an Annual Financial Statement to the Board of Directors. He/she shall also, with the assistance and concurrence of the Budget Committee, prepare and present a budget for the following fiscal year. The Treasurer shall be chairperson of the Budget Committee.


The Registrar shall be the custodian of all the team and player registration information and shall have the authority to check the credentials of any player for any cause. He/she shall coordinate with the Registrar of member organizations and/or the ENYYSA, as necessary. He/she will register all players and will collect registration fees, which he/she will immediately submit, to the MYS Treasurer.


Subject to Section 7.5 relating to vacancies, officers shall be elected at the Annual Meeting of the Board in April and shall hold office for a term of one (1) year commencing July 1st and ending June 30th or until their successors shall be elected and shall have qualified.



Any officer may resign at any time by giving written notice of such resignation to the Board, the President, the Vice President or the Secretary. Such resignation shall take effect at the time specified therein or, if not so specified, upon receipt thereof by the Board, the President, the Vice President or the Secretary, as the case may be.


If any office becomes vacant for any reason, the vacancy may be filled at the next regular or special meeting by the Board.


In order for the Minisink Youth Soccer, Inc. to conduct its business in an orderly and efficient manner, the public is reminded that all meetings are held in public, but said meetings are not public meetings. Accordingly, the public shall be permitted an opportunity to address the Board as part of the regular agenda. President may also recognize anyone from the public during any other part of the agenda. The order of business at all meetings shall be:

Minutes of the previous meeting.

Comments from the floor.

Treasurer’s report.

Report of the officers.

Report of the committees.

Unfinished business.

Amendments to the Constitution and By-Laws

Election of officers.

Filling of officer or committee vacancies.

New business.







The Executive Board of Minisink Youth Soccer, Inc. shall consist of the President, Vice President, Secretary, Treasurer, and Registrar.

In the absence of a regular meeting of the Board of Directors, any emergency action may be taken by a majority vote of the Executive Board and such decision shall be binding upon the Board of Directors. Any such emergency actions shall be presented to the Board of Directors at the next Regular or Special Meeting.














The President will present, for confirmation by the Board of Directors, all coaches, assistant coaches and or/managers at the Annual Meeting in April of each year for the following year. In the event that any coach, assistant coach and/or manager is not presented and confirmed in April of any year, said individual shall be presented, for confirmation, at the earliest possible date thereafter.






10.1. FUNDS

Directors, Officers, and Members of the MYS shall not receive, directly or indirectly, any salary, compensation, or emolument from the association for services rendered as Director, Officer or Member. The Board of Directors shall decide all matters pertaining to the Finances of the MYS and it shall direct the expenditure of the same in such a manner as to give no individual member or team an advantage over another.


The fiscal year of the MYS shall begin on the first day of January and shall end on the last day of December of the ensuing year, which fiscal year shall be known by the calendar year in effect on the last day of that fiscal year.


Upon dissolution of the MYS, after all outstanding debts and claims have been satisfied, the Board of Directors shall distribute the property of the Association to such other organization or organizations maintaining an objective similar to that set forth herein, which are or may be entitled to exemption under Section 501 (c) of the Internal Revenue Code or any future corresponding provision.


The Board of Directors shall not permit the disbursement of Association funds for other than the conduct of soccer activities in accordance with the rules and policies established.





Amendments to this Constitution and By-Laws shall be effected by a two-thirds vote at two consecutive meetings of the board of Directors at least two weeks apart, provided that all those eligible to vote have been notified. Amendments so adopted shall be immediately incorporated into the constitution and By-Laws, rather than being maintained as a list of amendments to the original text.











Coaches must thoroughly acquaint themselves with the rules of soccer. They are also responsible for assuring their players understand the intent and application of the rules.

Coaches must adhere to the letter and spirit of the games’ rules and not circumvent the rules to gain advantage.

Coaches are responsible for their players’ actions on the field. Unsportsmanlike tactics (i.e., the intent to injure opposing players), illegal substitutions, taunting, deliberate faking of injuries and “professional fouls” are considered unethical.

Fair play must be encouraged and emphasized within the training sessions and competitions.


Impartial, competent officials are essential for the success of any competition. Coaches must not criticize officials publicly or privately and must follow institutional, conference, or organizational rules dealing with comments on officiating.

Coaches, institutions and leagues must support their local and national soccer officials’ associations.

Coaches should attend as many officials’ rules meetings as possible. Coaches are also encouraged to invite officials to discuss rules interpretations with their teams.

The following points outline game day conduct: a) treat officials with respect: b) if possible, provide officials with a private room, away from opposing teams; c) if criticism is going to be leveled against officials, complaints must be in writing to the appropriate organizations or local boards responsible for officiating assignments; d) coaches and teams must not address the referee before, during or after the game in a demeaning way; and e) coaches must not incite players or spectators against referees.

Coaches must never use slow motion video replay equipment in public to check a controversial decision made by an official. It is unethical to show critical calls to sportswriters, sports announcers, team members, alumni and/or the public with the intent of labeling an official incompetent. Any use of the media to castigate officials is unacceptable.





In many situations, the game of soccer requires significant explanation to the media. Public relations become part of the job description for many coaches. Members of the news media and sports information community must be treated with respect, courtesy and honesty.

Coaches must not make derogatory or misleading comments to the media about officials, opposing teams and coaches, spectators, parents or other institutions.

Coaches have a responsibility to educate their players concerning proper conduct for media interviews.

Coaches must not use the media or a public forum to reveal unethical recruiting practices or rules violations by opposing teams and colleagues. Such matters need to be addressed administratively.

Coaches must respect the policies and procedures established by their sports information departments, conferences or leagues concerning relations with the press. Policies, which are established, must give all members of the media equal access to designated officials or participants. Coaches must assure that all commitments made by players or staff regarding media interviews or photograph sessions are honored.

Coaches must not be associated with professional games, nor should coaches ever be present where gambling on sports teams is permitted and encouraged.

Statements reflecting soccer’s role within the educational process are encouraged and benefit the game.






Coaches must avoid any conduct, which is construed as physically or verbally abusive.

Coaches must avoid verbal dissent during a game with an opposing coach’s bench.

Coaches of host teams are expected to meet with opposing coaches prior to a game to assure that visiting team’s needs are met.

No Player or team may register for out of state league competitions without obtaining in advance written permission form the Association. Any such team is still considered a MYS team and is bound by all our rules and regulations. Such team must apply for permission in Premier leagues, etc. through the MYS office. Approval for out of state competition is not automatically renewable and must be requested each year prior to the start of each soccer year.

Risk Management Forms are mandatory and must be resubmitted by every adult volunteer of MYS every one (1) years. This includes coaches, referees, administrators, team manages, etc.

If a coach is considering interruption or termination of service, he/she must give appropriate notice.

Coaches must honor all professional relationships with colleagues, associations, the media, officials and the public. Conflicts of interest and exploitation of these relationships must be avoided.

Coaches must perform their duties on the basis of careful preparation, ensuring their instruction is current and accurate. Coaches must continually seek new opportunities for professional development and education. Coaches must remain current on health, safety and training developments relevant to the sport of soccer. Coaches are encouraged to seek advice from peers and colleagues whenever such consultation is in the best interest of the student-athlete.

Relationships and communication with player agents must be in accordance with the law and governing body rules and regulations.

Coaches must not receive compensation from professional teams for talent scouting or player negotiation.

A coach must not solicit or engage in sexual relations with any minor on his/her team. Specific sexual harassment issues are addressed by the respective institutions, associations, clubs or leagues.

The use of video tape or motion picture equipment to scout an opponent’s regularly scheduled game is prohibited.

It is unethical under any circumstances to scout a team, by any means whatsoever, except in regularly scheduled games.

A coach’s behavior and values must bring credit to his/her program, institution and the sport of soccer.

Coaches, Assistant Coaches and Managers are required to attend the majority of the club’s monthly meetings.




Guest Player

A guest player may play on another team under the following guidelines:

The coach shall be the first person contacted.

The player and parent both agree to the player playing as a guest on another team.

The President and/or Board of Directors are notified of the outcome. (If the Board Member is also a member of the team, another Board Member must be notified.)

In case of discrepancy, the President and/or Board Members of the league will intervene for the best interest of the league and player.



Coaches, Assistant Coaches and Managers will notify the Board of their intent to be involved with a team.

No persons will be allowed to Coach, Assistant Coach, manage or train a team without the President of the league appointing them and the board approving the appointment.

No coach, Assistant Coach, Manager or Trainer has tenure regardless of years of service.

The President and/or Board of the league does not have to give reason to a person if he or she is not re-appointed as a Coach, Assistant Coach, Manager or Trainer for the coming season.




A system of communication procedures between coaches, managers, players and parents needs to be established. Information regarding practices, games and other matters can be efficiently distributed. A handout with everyone’s name, address and phone number given to each player will make sure that everyone will be notified of last minute changes affecting the team. Managers should setup at least two team parents to help.









Like adults, each child is different and needs to be treated and accepted as an individual. The coach should be fair but firm with clear and realistic expectations of what is acceptable. A helpful hint would be for the coach to look for the good qualities of each child and help develop those qualities. The children want to play soccer and have a great time. After all, the game belongs to them.



Coach-player relations are obviously important but you will also need the cooperation of your player’s parents. Most important is to have open and ongoing communications with the parents. A good idea may be to have a pre-season meeting with the parents to discuss your and their areas of concern. Usually the parents will go away with a better understanding and appreciation of your position, and you will get their help and cooperation when you need it. Such a meeting may provide some of the following results for the team:

Help parents to understand the philosophy, goals and objectives you have set for the team.

Provide a clear understanding of your expectations of them as well as their children.

Let the parents know you so that they feel at ease entrusting their children to you.

Many parents of beginning players are new to the game. Help them learn the game as you are helping their children.

Set up communication lines between you and the parents.

Get an idea of the parents concerns so that you can take them into consideration in dealing with the team and players.

Get support and commitment from parents to help with the matters such as transportation, telephoning, refreshments, work bond, etc.

Discuss the practice and games times, location, transportation, duration, equipment care and purchase, etc.

Tell your parents your policies on player selection, starting players, substitutions.

Discuss privately if necessary, special parental concerns such as physical limitations of individual children.

An open discussion will establish a good environment for future relations.



We hope this information will help you to have an enjoyable coaching experience!

: A player on another team, either in Minisink Soccer League or in another league.

Travel Player try-outs:

All age groups should attend the annual fall season try-outs.

All players, new or on existing teams, must attend try-outs.

A player who cannot attend the scheduled try-out needs to present to the board an excuse which is accepted by the board, and a reschedule date will be set.


The league must recognize that they have a responsibility to the local communities to see to it that funds collected in the name of the league, are used for league purposes and not for any other purpose, however laudable it may be.


All revenues collected and distributed must be done through Minisink Youth Soccer League.





Coaches must strictly adhere to all institutional, conference, state and national governing body rules pertaining to recruiting.

It is unethical to recruit a player from another team. When a student-athlete voluntarily seeks a transfer, coaches must follow established guidelines.

When promoting and describing their institutions or programs, coaches have an obligation to be honest and forthright. At the same time, they must refrain from making derogatory statements about other colleagues or institutions.

Coaches must not make false promises to prospective student-athletes.

Coaches must refrain from using non-institutional coaching responsibilities (i.e., ODP or club coaching affiliations) to enhance their programs’ recruiting process.

All coaches must adhere to appropriate conference and state regulations. Recruiting at all levels is discouraged and considered unethical.

Educational, religious and personal commitments must be acknowledged and honored during the recruiting process. If a student-athlete participates in another sport, he/she should not have to miss or be late for that sport’s training sessions and competitions.






Coaches must promote the educational goals of their institutions and behave in such a manner that the principles, integrity and dignity of their institutions are not compromised.

Coaches must not ask faculty members to give inappropriate considerations or exceptions for athletes.

Coaches must not interfere with the duties or jurisdiction of other institutional departments such as admissions, compliance and the various academic disciplines.

Coaches must assure their programs are being conducted and promoted ethically and also be aware of any institutional activities which may affect their programs’ performance and reputation.

Student records and transcripts are considered strictly confidential and must be used only for official purposes (i.e., NCAA Clearing House).

Coaches must adhere to institutional policies regarding athletic program funding and personal remuneration received for related professional activities and endorsements.

Coaches must discuss problems with their athletic directors on a professional manner and then support institutional decisions concerning policies, rules and regulations relating to soccer.

Coaches must immediately notify their athletic directors or respective administrators of any situation that violates governing body, conference, club, league or institutional rules.


The importance of winning must never supersede the players’ safety and welfare. Winning is the result of preparation and discipline with considerable emphasis on the highest societal ideals and character traits. These values are not sacrificed for prestige or personal gain.

Requirements for participation on a soccer team must not impede a player’s opportunity for achieving academic success. The student-athlete’s education must be of foremost concern.

Coaches must adhere to the rules of the game. They must not seek unfair advantage by teaching deliberate unsportsmanlike behavior or accepting illegal gains over an opponent.

The demands coaches place on their players must be consistent with the guidelines established by respective governing bodies, conferences, institutions and/or associations overseeing athletic competition.

The diagnosis and treatment of injuries is a medical problem and coaches must defer to the proper medical personnel without interference. Coaches must follow the directives of appropriate medical authorities.

Coaches must not promote the use of anabolic agents or stimulants for the purpose of gaining athletic advantage. Medications and drugs are prescribed and authorized only by physicians.

Coaches must take an active role in the prevention and treatment of drug, alcohol and tobacco abuse.

Coaches must never knowingly jeopardize the eligibility and participation of a student-athlete.



The following ethical standards and code of conduct outline a philosophy that is paramount to the game of soccer and must be emphasized in combination with skill development and style of play. Soccer is a sport that belongs to the players. It is a game, which offers physical challenges, emotional satisfaction and lifelong values and experiences for those who play.

Within this context, coaches should prioritize the welfare of their players and dedicate themselves to upholding the highest standards of professional conduct and competence. Sportsmanship and ethical values highlighting respect, fairness, civility, honesty, integrity and accountability are a foundation for the sport. Men and women who enter the soccer coaching profession either on a professional or volunteer basis should advocate these standards and supplement the MYS’s ethical framework with their own moral conduct and behavior. In this way, coaches preserve the stability of the soccer community and promote a positive reputation for the coaching profession.

Coaches’ ethical behavior is demonstrated in relationships with athletes, colleagues, officials, parents, administrators, clients and communities. Coaches are ambassadors for the sport of soccer, their programs, clubs, association and/or institutions. They are role models and must understand the tremendous influence their words and actions have on the players who comprise their teams. For this reason, coaches should consider their primary responsibility the continuance of moral values and ethical conduct, which advance the spirit of the game and adhere to established rules.


The President will present, for confirmation by the Board of Directors, Committee Chairpersons and Members, whose duties will be as deemed necessary by the Board of Directors.. . . ELECTION, TERM OF OFFICE, REMOVAL. . . .. QUORUM. . . . DUTIES OF THE BOARD OF DIRECTORS.. POWER AND AUTHORITY.